AuditPro eIFU

10. Admin Tasks

10.1 Register organisation, facility and department

Nanosonics AuditPro Clinical Application Representative will be assisting you to set it up during the installation. If you would like to add more departments later, please contact AuditPro Customer Service.

10.2 Assign department/room to your devices

For data aggregation and access to the relevant data on the digital logbook and dashboards, you will need to assign a department to each mobile scanning device, trophon2 and probe.

10.2.1 Register rooms in department

Register rooms in department (optional)
Go to Settings → Departments → Add Rooms

10.2.2 Assign department/room

1) Go to the relevant device icon (one at a time) on the left navigation of the page.

2) Click  to open the device details page.

3) Assign department and/or room from the dropdown list

10.3 Manage users

10.3.1 Add new user

Go to Settings → Users to add a new user or edit details

User roles

Assign the appropriate permissions for each user.

Tasks	Digital Logbook Operator	Department Admin	Facility Admin	BioMed
View digital logbook
Modify procedures
View device connectivity
View and address notifications
Manage users
Manage devices
Manage facilities

10.3.2 Edit user details/roles

Click to edit details of the user.

10.4 Address notifications

See Address Notifications

10.5 Add new mobile scanning devices

1) Go to Settings → Register New Mobile Scanning Device
2) Enter all mandatory fields and click Save
3) Turn on your mobile scanning device

10.6 Add trophon2 devices

Ensure the trophon2 has been set up as outlined in 4.4 and 5.2. Then:

1) Go to Settings → Register New trophon2 and Device Linking page
2) Click Register New trophon2
3) Enter all mandatory fields
4) Click Connect

a. Mobile-connected trophon2

b. Cloud-connected trophon2

10.7 Update trophon2 device details during the maintenance process

10.7.1 Disconnect your device before sending it to Service

1. Click  to display list of trophon2 devices
2. Open details for the device of interest by clicking
3. Confirm that the last cycle on trophon2 matches the one in the cloud

4. Toggle the device status to Inactive

5. Follow the pop-up instructions.

10.7.2 Set up the loan device

If you connect the loan device to the same IP Address, AuditPro will automatically register the device. Your action is not required.

If connected to a new IP Address, you need to follow the IP process in 5.2.

Set up the loan device in AuditPro prior to running HLD cycles to ensure a complete record. If cycles are run prior to setup, they will not be synced in the cloud and may result in traceability notifications. Please contact AuditPro Customer Service for troubleshooting.

10.7.3 Disconnect the loan device for returning to Service

Repeat the same process as in 10.7.1.

10.7.4 Reconnect your returned device

If you connect your returned device to the same IP Address, AuditPro will automatically connect your device. Your action is not required.

If connected to a new IP Address, you need to:

- Update the device IP Address in Settings → Add New trophon2 and Device Linking
- Activate the device by Clicking  to display list of trophon2 devices
- Open details of the device of interest by clicking
- Activate the device to Active status

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